Administrative Assistant

Primary Responsibilities:



Produce memos, correspondence and materials. Draft, type, proofread and finalize correspondence including letters, memos, and facsimiles. Copy, fax, distribute and file documents. Develop presentation materials. Research, prepare reports, documents, spreadsheets, and visuals. Maintain calendars and schedules. Manage multiple staff calendars including scheduling appointments, meetings, and events and updating organizational calendar. Set up conference calls. Plan meetings and events. Coordinate on-site and off-site meetings. Ensure materials, supplies and equipment is available. Process agenda, written documents and mailings. Maintain attendance list. Schedule presenters. Work with outside facility planners to arrange meeting/conference space, audio/visual equipment, meals and hotel accommodations. Take and transcribe meeting minutes. Develop and maintain filing systems. Maintain organizational contact database. Maintain assigned departments files and documentation materials to ensure accurate record keeping. Assist in updating and maintaining the Association’s database Assist with organizational administrative tasks including: Provide back-up support for other administrative staff. Respond to common inquiries and requests from the membership. Copying, mailing, faxing and phone support.



High School diploma or equivalent, plus business school certificate or the equivalent combination of training and experience. Two years administrative support experience working in a fast paced environment.